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WeirFoulds LLPCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in legal document preparation, regulatory law, and litigation processes, with strong proficiency in legal software and MS Office 365. Capable of managing deadlines, client communications, and administrative tasks efficiently while maintaining attention to detail.
Highest-signal resume keywords
Legal Document PreparationRegulatory Law ExperienceMS Office 365 ProficiencyTime Management SkillsAttention to Detail
About the role
Key responsibilities & impact- Support three lawyers in the Regulatory practice
- Draft and prepare legal documents, presentations and correspondence, ensuring proper formatting and accuracy
- Assist lawyers with trial and hearing preparation, including compiling records and briefs
- Arrange service and filing of legal documents and instructions to process servers and agents
- File documents with appropriate courts
- Manage and track deadlines, conditional dates and appointments
- Manage lawyers’ calendars and schedule appointments and court dates
- Open and close electronic files
- Maintain detailed matter and client lists and electronic filing systems in iManage
- Run monthly accounts and review entries for accuracy and completeness
- Enter dockets into 3E accounting software
- Manage internal and external communications, including calls, mail, faxes and email
- Respond to client inquiries and conduct follow-up
- Enter and update client contact lists in InterAction CRM
- Work with the Marketing and Business Development department as required
- Schedule appointments and meetings, book meeting rooms and make travel arrangements
- Coordinate with internal departments to provide documents and materials on time
- Assess and establish work priorities
- Support colleagues and cover absences
- Perform other administrative duties as assigned
Requirements
What you’ll need- At least six (6) years of relevant litigation work experience
- Prior experience in Regulatory Law would be advantageous
- Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate
- Familiarity with scheduling and filing processes with the Toronto and Ontario courts and Case Center would be an asset
- Thorough understanding and knowledge of legal terminology, procedures and statutes
- Strong working knowledge of the Rules of Civil Procedure and litigation steps and stages
- Proficiency with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
- Proficiency with PDF software (Kofax Power PDF/Adobe)
- Proficiency with ACL (Automated Civil Litigation), including preparation of Ontario court forms and litigation documents
- Excellent time management, organizational and prioritization skills
- Ability to work independently and within tight timelines
- Eagerness to learn new technology and processes and further develop skills
- Excellent attention to detail and diligent proofreading skills
- Strong interpersonal skills and ability to work as an excellent team player
- Ability to provide quality service and work product to lawyers, clients and the court
- Good judgment and ability to exercise discretion when dealing with confidential and sensitive matters
- Resume and cover letter required for application
Benefits
Comp & perks- Hybrid work model
- Full-time, permanent employment
- Core work hours Monday to Friday, 9:00 a.m. to 5:00 p.m.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Legal TerminologyLitigation ProceduresRules of Civil ProcedureElectronic Filing SystemsDocket ManagementCourt Filing ProcessesACL Software ProficiencyPDF Software ProficiencyTrial PreparationClient Inquiry Response
Soft Skills
Organizational SkillsInterpersonal SkillsTeam CollaborationJudgment and DiscretionEagerness to Learn
Tools & Technologies
IManage3E Accounting SoftwareInterAction CRMKofax Power PDFAdobe PDF
Certifications & Qualifications
Legal Assistant DiplomaLaw Clerk Certificate
Industry Keywords
Regulatory PracticeLitigation Work ExperienceToronto CourtsOntario CourtsCase Center