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WVU MedicineCore Competencies
Role fitUse this summary to align your resume positioning with the role.
Demonstrates strong administrative capabilities, including budget reconciliation, compliance documentation review, and effective communication. Proficient in Microsoft Office products and skilled in coordinating office procedures and departmental correspondence.
About the role
Key responsibilities & impact- Perform a wide range of administrative duties and coordinate complex office procedures
- Coordinate department correspondence and support ongoing communications
- Reconcile monthly budgets and analysis reports; update cost center budget tallies
- Process invoices, purchase orders, requisitions, expense forms, and credit card statements
- Update policies, procedures, and departmental information annually
- Support employees with forms and information updates
- Screen and refer incoming phone calls and department visitors
- Maintain office supply inventory
- Schedule conference rooms, staff and committee meetings, conference calls, and Webex needs
- Prepare agendas, minutes, and monthly or appointment calendars
- Function as the department payroll representative and coordinate payroll and leave reports
- Schedule travel arrangements
- Review compliance documentation, invoicing, and timekeeping records
Requirements
What you’ll need- High school diploma or equivalent
- Two years of additional training or related experience OR one year of secretarial training may substitute for experience
- Ability to type at least 35 wpm
- Understanding of Microsoft Office products, Excel, and other systems
- High attention to detail for reviewing compliance documentation, invoicing, and timekeeping records
- Ability to lift, push, or pull 10–15 pounds
- Ability to sit for long periods of time
Benefits
Comp & perks- Full-time schedule of 40 hours per week
ATS Keywords
✓ Tailor your resumeTip: use these terms in your resume and cover letter to boost ATS matches.