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Posted: 10/16/2026Administrative Assistant II
Family Health Centers of San DiegoPosted 10/19/2026full-timeSan Diego • California • United StatesJuniorMid-Level💰 $21 - $26 per hourWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including data entry, report creation, and project coordination, while maintaining confidentiality and effective communication with various stakeholders. Proficient in business English and mathematics, with a commitment to community medicine and culturally competent care.
Highest-signal resume keywords
Administrative Support ExperienceData Entry AccuracyReport CreationProject CoordinationCommunity Medicine Commitment
About the role
Key responsibilities & impact- Provide intermediate-level clerical and administrative support for assigned managers and department
- Perform data collection, entry, and basic analysis
- Create intermediate reports including graphs and pivot tables
- File documents and process paperwork
- Coordinate meetings and order supplies
- Support basic project coordination
- Answer routine and non-routine correspondence
- Handle confidential and sensitive information
- Create and disseminate resident curriculum schedules and monthly calendars
- Build templates and open schedules in CMIS
- Track and manage resident and faculty time-off requests
- Communicate with clinic directors and department leaders regarding administrative issues related to hosting learners
- Field questions and concerns from preceptors, clinic directors, department leaders, and residents
- Circulate and collect evaluations for clinical rotations and didactic sessions
- Compile evaluation data for the program director
- Coordinate with guest lecturers, including scheduling, parking information, and lecture setup
- Track resident productivity
- Coordinate program marketing with the Communications department
- Plan and coordinate residents’ graduation ceremony
- Attend and record Residency Advisory Committee meetings
- Assist the program director with the program’s accreditation application
- Liaise with departments and internal and external customers, including patients, vendors, auditors, and inspectors
- Answer phones, emails, and walk-in visitors; forward issues as appropriate
- Coordinate special and ongoing projects
- Perform general clerical tasks including filing, paperwork, data entry, scanning, and photocopying
- Research, collect, enter, and analyze data; identify and resolve discrepancies
- Support managers and departments with calendaring, scheduling, time-card support, meeting organization and minutes, travel arrangements, and similar tasks
- Type and design correspondence, memos, spreadsheets, charts, tables, graphs, and business plans
- Proofread copy for spelling, grammar, and layout
- Perform other duties as assigned
Requirements
What you’ll need- High School diploma or GED equivalent required
- College level coursework in English, Business Administration, and Mathematics required
- Bachelor's degree in related field preferred
- 2 years administrative support experience required, preferably in the medical/health-related field
- Ability to type 40–50 WPM
- Ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software
- Exceptional knowledge of business English, including proper grammar, spelling, and punctuation
- Intermediate knowledge of mathematics and intermediate level of calculation skills
- Traveling between sites and other locations is occasionally required
- Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law
- An acceptable driving record is required
- Demonstrated commitment to community medicine and providing culturally competent care to the medically underserved
Benefits
Comp & perks- Competitive Salary with Excellent Benefits
- Retirement Plan with Employer Match
- Paid Time Off
- Extended Sick Leave
- Paid Holidays
- Medical Insurance
- Dental Insurance
- Vision Insurance
- FSA
- Life Insurance
- Employee Discounts
- Wellness Programs
- Mileage and other reimbursement governed by policy
- Reasonable accommodation may be provided on a case-by-case basis
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data CollectionData AnalysisReport GenerationTyping Speed 40–50 WPMMathematics SkillsGrammar and Spell Check SoftwareDocument FilingBasic Project CoordinationEvaluation Data CompilationTime-Card Support
Soft Skills
Effective CommunicationAttention to DetailOrganizational SkillsProblem-SolvingInterpersonal Skills
Tools & Technologies
CMISMicrosoft ExcelMicrosoft WordEmail SystemsScheduling Software
Certifications & Qualifications
High School Diploma or GEDValid California Driver’s License
Industry Keywords
Medical AdministrationCulturally Competent CareCommunity MedicineAccreditation ApplicationResidency Program Coordination