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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional diary management, organisational skills, and the ability to manage complex international travel logistics while maintaining discretion and professionalism. Capable of producing executive communications and managing financial administration within a high-growth, international environment.
Highest-signal resume keywords
Diary ManagementExecutive CommunicationInternational Travel CoordinationFinancial AdministrationStakeholder Engagement
About the role
Key responsibilities & impact- Build a trusted partnership with the CEO and anticipate requirements based on priorities, working style and business objectives
- Own and optimise the CEO’s complex diary across multiple time zones
- Manage and prioritise the CEO’s inbox and escalate urgent or sensitive matters
- Provide end-to-end meeting support, including agendas, briefing materials, decision and action tracking
- Develop presentations, correspondence and executive communications
- Lead executive travel and logistics, including flights, accommodation, transfers, tickets, visas and itineraries
- Arrange regional meetings and manage travel disruption, cancellations and rebooking
- Represent the CEO with C-suite leaders, Board members, customers and senior external stakeholders
- Build relationships across the CEO’s internal and external network
- Partner with the Leadership Team and executive assistants on strategic priorities and workstreams
- Coordinate Leadership Team and Board of Trustees offsites, strategy sessions and executive events
- Coordinate CEO Office priorities and business-critical projects, including research and leadership meetings
- Manage CEO Office expenses, invoices and financial administration
- Exercise discretion and independent judgement regarding escalation and resolution of matters
- Adapt to changing priorities and intensive executive schedules
Requirements
What you’ll need- Significant experience supporting a CEO, Founder or C-suite executive, ideally within a high-growth, international organisation
- Exceptional diary management and organisational skills
- Proven experience managing complex international travel, multiple time zones and last-minute changes
- Confident, professional communication style and credibility engaging with C-suite executives, Board members, customers, and senior stakeholders
- High discretion, integrity and sound judgement
- Ability to challenge constructively, make recommendations and handle sensitive information
- Meticulous attention to detail and ability to maintain an overview of interconnected schedules, communications and executive materials
- Experience producing concise, accurate minutes, documenting decisions and assigning actions, owners and deadlines
- Practical experience managing executive expenses, invoices and related financial administration
- Strong Microsoft Office 365 and digital skills, with ability to adopt new technology quickly
- Proactive, commercially curious approach with ability to take ownership and work autonomously
- Flexible and resilient approach; ability to remain calm under pressure and respond to occasional out-of-hours contact
- Ambition to grow with the business and become an integral member of the CEO Office
- Eligible to work legally in the UK
- Must live within a commutable distance of the London office
- Comfortable working four days in the office per week
- Must not require visa sponsorship
- CV must be submitted in English
Benefits
Comp & perks- 30 days’ holidays plus bank holidays
- Generous non-contributory pension provision
- Employee Assistance Programme
- Life assurance
- Training and development
- Flexible working opportunities
- Other benefits
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementTravel CoordinationMinute TakingFinancial AdministrationMicrosoft Office 365Document PreparationAgenda DevelopmentDecision TrackingAction AssignmentC-suite Engagement
Soft Skills
Professional CommunicationAttention to DetailDiscretionAdaptabilityResilience
Industry Keywords
C-suite SupportHigh-Growth OrganisationExecutive EventsLeadership Team CoordinationBoard of Trustees